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Business Process Specialist

Date: 
Country:  Belgium
State / Province:  Flemish-Brabant
City:  Rotselaar
Job Type:  Internal Temporary Worker
Job ID:  37198

Job Description

Keysight Technologies, Inc. is a leading technology company that helps enterprises, service providers, and governments accelerate innovation to connect and secure the world. Keysight's solutions optimize networks and bring electronic products to market faster and at a lower cost with offerings from design simulation, to prototype validation, to manufacturing test, to optimization in networks and cloud environments. Customers span the worldwide communications ecosystem, aerospace and defense, automotive, energy, semiconductor and general electronics end markets.

Keysight Technologies as a company is active in different funded cooperative R&D programs throughout Europe. The programs are funded at a local level or at a European level (Horizon 2020) and are managed in a central office based in Belgium.

The work covers organising, monitoring and leading the back office related to these programs. The back office comprises a wide range of aspects and processes such as legal (consortium agreements, contracts), financial (budget, cost claims), operational (time record keeping), project administrative management (reporting preparation, gathering inputs)…

 

Your role will be to work with the European Research Projects Coordinators to ensure that the different existing and new projects are implemented properly given the company management systems and resources.

 

You will be working in an international R&D environment, mainly European but including contacts with US and Asia. You will hence be involved in projects which contribute to the advancement of Test and Measurement science.

Key responsabilities

Your tasks for new project submissions are:

  • Managing the standard administrative Keysight inputs into the proposals
  • Ensuring that budgets are created according to accounting systems
  • Compile project proposals and perform final editing into Word documents
  • Keep an eye on deadlines and the project filing process
  • Ensure the negotiation process and necessary documents are ready in time and get submitted

 

Your tasks for existing projects are:

  • To follow up the projects, remind technical project managers about upcoming deadlines
  • Monitor the budgets, distribution of funds, track funds allocation inside the company
  • Ensure the necessary administrative processes are in place and are being executed for each project
  • Prepare the cost statements and necessary reporting (information gathering and compilation of technical and financial reports
Job Qualifications

Ideal candidates have a relevant experience in the administration of local and or European funded programs, especially Horizon 2020 grants. You understand the different processes related to filing, negotiation, reporting and reviews of funded projects. You are fluent in English (written and oral); knowledge of other European languages is a plus.

Besides this experience you have:

  • Bachelor degree in Business or similar
  • Basic to good accounting understanding,
  • You can work in an international context in a self organised manner,
  • You can work with standard Windows Office tools such as Excel, Powerpoint, sharepoint, MS-Project and you have a in depth working knowledge of Word,
  • You have basic project management understanding (deadlines, milestones, deliverables…)

 

The contract will be for ~12 months period extensible in case the person in charge extend her motherhood leave.

Job Function
Administration

 

Business:

KTO - Keysight Labs

Employment Program:

Internal Temporary Worker

Duration (temp position only):

6 - 12 months

Relocation Benefits:

No

Shift:

Day Job

Schedule:

Full Time (F)

Travel Required:

None

Staffing Recruiter:

Marina Anguiano Sole

 

 

 

Candidates can be considered to work from the following locations:

 

EMEA : Belgium : Flemish-Brabant : Rotselaar

 

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Careers Privacy Statement 

***Keysight is an Equal Opportunity Employer.***


Keysight Technologies Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other protected categories under all applicable laws.


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